Administrative Coordinator

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ARMI Contractors

Administrative Coordinator – Fayetteville, AR

 

ABOUT ARMI

Since 2003, our family-owned business has specialized in process and utility piping, expanding into multiple business units over the years. We now offer nationwide services in Process & Utility Piping, Process Equipment & Installation, Thermal Fluid, and Industrial HVAC. As industry leaders, we maintain elite standards by hiring top talent. ARMI is known for work safety, meeting deadlines, quality production, and staying within budget. We believe in reinvesting in our people and supporting the local community—because we succeed together.

 

THE ROLE

As Administrative Coordinator, you are the front door and the backbone of our Fayetteville office — the first face visitors see, the voice on the phone, and the person who keeps onboarding, records, calendars, and supplies running like clockwork. You’ll support HR, recruiting, and training across a growing two-state company. Organized, dependable, people-first. High ownership.

 

WHAT YOU’LL OWN

The front desk — welcoming employees, candidates, vendors, and visitors; answering and directing calls
Onboarding logistics — folders, paperwork, I-9 collection, badge photos and badges, Procore setup, and email signatures, so every new hire is ready on day one
Compliance records — driver’s license, DOT, and OSHA card tracking, plus the Safety Shoe Voucher program
Communication rhythm — weekly org charts, monthly calendars, company emails and invites, and a monthly internal newsletter
Events & engagement — support for employee events, recognition programs, and community activities
Office operations — supplies, vendor orders, document prep, mail, and business errands

 

WHAT WE’RE LOOKING FOR

1+ years of administrative, office, or customer-facing experience preferred — we will train the right person
Organized and detail-driven — you keep lists, hit deadlines, and follow through without reminders
Comfortable with computers — Microsoft Office required; experience with ADP, Procore, or similar systems a plus
A warm, professional communicator — in person, on the phone, and in writing
Discretion with confidential information — this role sits inside HR
Valid driver’s license and clean driving record required (occasional errands and pickups)
Must successfully pass a pre-employment drug screen and background check

 

WHAT ARMI OFFERS

 

Pay That Reflects Your Experience

Pay based on experience and skill set, with an annual performance incentive on top of that.

 

COMPANY PROVIDED

 

Per diem and travel pay
Branded ARMI apparel provided when you start

 

BENEFITS

 

100% Company-Paid Medical (High-Deductible) & Dental for team members
Buy-Up Copay Medical Plan Option
Vision, Life, Accident & Critical Illness Coverage
Short & Long-Term Disability
401(k) with Company Match
Paid Vacation & Holidays

 

GROWTH & STABILITY

 

A company that promotes within
Stable pipeline of work – we are growing
Milestone anniversary swag & cash bonus
Team events & annual company celebration
 

 

All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, genetic information, status as a military veteran, or any other characteristic protected by applicable law.

If so, provide dates below

PERSONAL DATA

*Note: It is not necessary for you to identify unavailability for work because of religious observance or practice or any other protected classification. Subsequent to any job offer, we will consider whether a reasonable accommodation can be made.

(Such convictions may be relevent if job related, but does not bar you from employment)

*Note: The Federal Immigration and Reform and Control Act of 1986 requires that a DHS Employment Eligibility Verification “Form I-9” be completed for every new hire and that within 3 business days of beginning work every new hire must present to the employer documentation establishing his/her identity and authorization to work. This federal requirement must be satisfied as a condition of employment.

EMPLOYMENT HISTORY

Please complete for all full-time or part-time employment beginning with most recent employer. You may include as part of your employment history any verified work performed on a volunteer basis. All applicants should start with their most recent job, include military assignments. You must explain any gaps in your employment history.

DRIVING RECORD

(Answer only if driving is a requirement of the job for which you are applying).

EDUCATION

Describe any educational degrees, skills, training, or experience you believe are relevant to the job applied for:

Graduate/Professionals

College/University

Technical/GED

Licenses/Certification/Other

PROFESSIONAL REFERENCES

(Please list three individuals unrelated to you with whom you have worked who know your qualifications for this position).

Reference 1

Reference 2

Reference 3

MILITARY

(Complete only if you served in the military).

EQUIPMENT OPERATION

Certification and/or Years of Experience
Certification and/or Years of Experience
Certification and/or Years of Experience
Certification and/or Years of Experience
Certification and/or Years of Experience

AFFIDAVIT

I certify that this application was completed by me, and the answers given herein are true and completed to the best of my knowledge. I agree that ARMI Contractors shall not be liable in any respect if employment is denied me or if my employment is terminated because of misinterpretations, false or misleading information, or omissions in my application or interview(s). I also authorize the companies, schools, or persons named in this employment application to release to ARMI Contractors, all information regarding my employment character and qualifications. I hereby release said companies, schools, or all persons of liability for any damage for issuing this information. I understand that nothing contained in this application or in the granting of an interview creates a contact between ARMI Contractors and me for employment or any other benefit. No promises for employment have been made to me and I understand that no such promises or guarantee is binding upon ARMI Contractors. If an employment relationship is established, I understand that unless there is a specifically formally executed contract, I have the right to terminate my employment at any time and for any reason and ARMI Contractors retains a similar right.


I agree to submit to a pre-placement examination, including a drug screening test, criminal background check and MVR, prior to being accepted for employment and agree that in the event I am employed by ARMI Contractors I will submit to further physical examination, including a drug screening test, when requested by ARMI Contractors.

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